Attendance Policy
Consistent attendance is critically important to program efficacy, positive group dynamics and overall experience. Participants are expected to attend all scheduled sessions throughout the season, 2x/week. Participants are not allowed to attend only one session per week. Any participant who is absent for more than two (2) practices during a season may no longer be eligible to participate.
Respect Behavior Policy
Girls on the Run is committed to being an inclusive, diverse, equitable and accessible organization. This commitment is critical to preventing all forms of bullying and harmful disruptive behavior. Every participant is expected to behave in a respectful manner towards their coaches and teammates. We reserve the right to remove from participation any individual who threatens the safety, health or well-being of another individual or who exhibits behavior that does not embody the mission, vision, values and our organizational commitment to IDEA.
Withdrawal and Refund Policy
Girls on the Run of SCWI will issue a refund for withdrawal up to the start of the first session. Processing fees will be retained. No refunds will be issues after the season starts. No refunds will be issued for participants who have been dismissed due to a violation of a policy.
If a GOTR team is canceled for the season due to insufficient registration, inadequate coach support, or other extenuating circumstances, the registration fee will be refunded, excluding the processing fee.
Photo Release
As a required part of registration, parents/guardians sign the Program Waiver which includes consent to participate, release of liability, and photo release. Parents/guardians may submit a special request that photos of their child not be released as part of Girls on the Run. Submit requests to Executive Director, christine.benedict@girlsontherun.org.
Late Guardian Policy
Parents/Guardians/Authorized Individuals are expected to pick up their child(ren) on time, at the end of the scheduled practice. Ongoing tardiness will not be tolerated. On the first occurrence parent/guardian will be verbally reminded of the tardiness policy. The second time, a verbal reminder and written email acknowledgement of the policy will be issues. Upon the third instance, the child may no longer be able to participate in Girls on the Run.
Transportation Policy & Release Procedures
Girls on the Run does not provide transportation to or from weekly sessions for individual/groups of participants. Parents/guardians are responsible for arranging/providing transportation for their child(ren) to and from lessons.
Participants may be released only to those people listed as parents/guardians, emergency contacts, or authorized individuals for the child. The identity of anyone picking up a program participant must be verified by photo ID at the start of every season before the child is released.
Program Volunteers (coaches) must not transport any participant outside of their immediate family, when acting in the role of a coach for Girls on the Run, unless the volunteer is listed as an Authorized Individual for that child.
Girls on the Run will not release a child to proviate companies (e.g. Uber, Lyft, Taxi Cabs, etc.) unless the driver's name is listed as an Authorized Individual for that child.
Children may be designated a "walker" if the child's walking distance is 1.5 miles or less. Children whose walking destination is more than 1.5 miles away must be released to a Guardian or Authorized Individual.
Parents/Guardians can edit their child's Authorized Individual list by sending an email to Council Staff at least 24 hours before the child is to be released from the program, info@girlsontherunscwi.org. The identity of the new Authorized Individual will be verified via Photo ID prior to releasing the child.
5K Registration for Running Buddies
GOTR participants are encouraged (but not required) to have a Running Buddy at the culminating 5K (3.1 mile) event. Running Buddies can be a parent, relative, family friend, coach, who is at least 16 years old. While GOTR participants are automatically registered for the 5K, Running Buddies will need to register in a separate transaction. More information will be shared throughout the season.